In today’s work environment, we are often working with people who aren’t in the same physical location. This could include coworkers in the same building or across the globe. Here are some popular tools you can use in order to work with in order to keep in touch.
Instant Messaging
This works similar to email correspondence, except you can see who is online at a given time. Many IM programs are associated with free email accounts, such as Google, Yahoo! AOL Instant Messenger, and Windows Live. Your email address is used to log in to your account. If a coworker doesn’t belong to the same email domain, programs like Pidgin, Spark IM, or Digsby work across multiple platforms. Secure chat options are available with Microsoft Lync Server and ensure that your messages don’t leave the corporate intranet. A free 180-day trial period is available.
Central Storage
An online file cabinet can bet set up to keep documents in a single location. Applications like Microsoft Sharepoint, Dropbox, ADrive, and Box.net ensure secure access to your group’s files.
Track Changes
In Microsoft Word, you can make changes to a document and observe what changes have been made and by whom. This can include an explanation as to why those changes were made, which can be helpful during the stages of revision.
Conferencing Tools
For meetings, consider an audio and visual conferencing tool such as GoToMeeting. This allows attendees to view documents and presentations, while also recording them for future reference.
We hope you find these tips helpful to ensure your team collaboration is efficient.
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